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Nov 17

Birthday Party Tips

By Martin | Organising A Child's Party

Birthday Party Tips

Party Pieces Pirate ThemeOrganising a child’s birthday can be a little stressful, especially if it’s the first one you’ve organised. But, if you follow these birthday party tips, it doesn’t have to be…

Providing you’re organised and have everything in place, you’ll end up wondering what all the fuss was about. Follow these birthday party tips and suggestions, and your party should be a breeze.


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With so many things to consider when organising a child’s birthday party, it’s going to be easy to either forget about something (like matches for the candles) or not think about something, just because you’ve never done anything like this before. So, the first thing I would recommend would be to write yourself a list of what needs doing.

I realise this is so straightforward but if you have your ‘To Do’ list in front of you, jobs can be seen, prioritised and ticked off as they are completed. Don’t forget to involve your partner, as well as your child. Why not discuss it at the dinner table or something?

Jobs on your list should include the following…


Frozen Birthday Cake Ideas

Choosing A Birthday Cake

Decide what type of cake you’re having. There are so many on the market these days, your options aren’t just limited to a what’s on the supermarket shelf anymore.

If you’re stuck or need some inspiration, you can find a whole array of ideas on our birthday cake ideas page.

Sure, buying them already saves time and often money, but making one yourself… now there’s a fresh idea!


Party Ideas

Tying to keep up with trends can be difficult at times, especially when it comes to children. There are so many kinds of parties these days, it can be difficult to decide.

The norm for younger children, however, seem to be a hall with either a bouncy castle, games and music or hiring an entertainer of some kind, such as a magician or balloon artists.

Whatever you choose, make sure you check out their reviews. A no show on the day doesn’t go down too well!


Frozen Birthday Cake Ideas

Party Venues Portsmouth

When choosing a birthday party venue, there are only a few things to consider. Like, is it big enough for the bouncy castle I want to hire, will it be big enough to hold the amount of children that are on the invite list, and does it have adequate parking?

Of course, it goes without saying, you’re going to have to check availability too. If you’re looking for some Birthday Party Venues Portsmouth area, then take a look at our Venues Portsmouth page.


Frozen Birthday Cake Ideas

Who And How Many Children Do You Invite?

This is going to depend on a few things. First of all, who? The chances are, if your child is at school, it’s going to be everybody in their class plus cousins, neighbours and friends!

But when it comes to how many, well, that’s obviously going to depend on a few other factors such as the size of the venue you have hired and the budget you have set.

If the guest list needs to be restricted, expect to make a few hard decisions!


Frozen Birthday Cake Ideas

Ideas For Children’s Party Games

Musical chairs and pass the parcel are traditional children’s party games, and I’m sure if you think back far enough, you’ll remember playing them at a party or two, too.

If you are holding a party that involves these types of games, you’ll have to think about prizes too. And kids being kids, they’ll all want a prize.

Seriously, when doing games like pass the parcel, make sure every child receives a prize and that the birthday child wins!


Frozen Birthday Cake Ideas

Party Accessories

Once you’ve chosen a theme, buying party accessories becomes a whole lot easier. From balloons to napkins, plates and banners, you name it, someone somewhere will provide it.

If you purchase regularly online, you’ll discover suppliers will offer a bigger range than those on the high street. And, what’s more, they’re probably cheaper too.

For more details and great suppliers, check out our Party Accessories page.


Frozen Birthday Cake Ideas

Setting Up And Clearing Away

Make sure you allow plenty of time to set up and clean down. If you can, do a rekey of the venue you have hired and find out where things are and laid out.

If you’re a single parent or your partner is working on the day of the party, it might be time to gather the troops and ask people for a hand in setting up or clearing away.

On average, it should take about thirty minutes either side of the party to carry out the task.


Frozen Birthday Cake Ideas

Choosing A Date And Time

Choosing a date and time when booking your party venue, should be straight forward. But, there are a few things you may wish to consider.

Although there’s not going to be much movement on the date, check to make sure there are no other parties your child has been invited to first. Sometimes this happens and children can’t quite grab the concept of being unable to be in two places at the same time!


Frozen Birthday Cake Ideas

How Long Should A Kids Party Be?

The average party is normally two hours. By the time your child’s guests have arrived, eaten and played some games, you’ll discover that any longer than two hours, young children start to get tired.

It will, however, depend on what you’ve booked and whether or not you have enough to keep the children occupied, the whole way through.


Frozen Birthday Cake Ideas

Sharing The Costs Of A Child’s Birthday Party

Over the years, I have been to a few shared parties. Whilst most of them have been shared with younger or older siblings, some have been shared with school friends too.

You can look at two reasons for why people do this. The obvious is that it’s going to help keep the costs down. Whilst the not so obvious is that it enables some kids to have a bigger party.

Whichever way you think about it, it might be something you’ll want to think about.


Frozen Birthday Cake Ideas

Indoors Or Outdoors?

There are pros and cons about having your party at home in the garden. First of all, you’re going to have to make sure you provide a safe area for the children to play in.

Secondly, you’re going to have to rely on the good old British weather. Months of planning could go down the drain if it rains on the day.

If you are planning an outdoor party, always make sure you have a plan ‘B‘, just in case.


Frozen Birthday Cake Ideas

What Age Are They?

The younger your child is on their birthday, the less you’re going to need.

First birthdays are normally about friends and family celebrating together, with a few guest from a mother and toddler club that you’ve grown a bond with.

However, five and six-year-olds have a higher expectation level and will need entertaining from the minute they arrive.


Frozen Birthday Cake Ideas

Setting A Budget

This is important and really needs to be done, right from the minute you sit down and start organising your party. It’s so easy to get carried away

As I’ve just said, the older your child gets, the more expensive the party is likely to be.  Some kids want to be taken to their party in a limo! How’s that for style (and costs!)?

Setting a budget is one thing but sticking to it is another. If you have no idea of how much things cost, then get some estimates first, then set your budget.


Frozen Birthday Cake Ideas

Don’t Forget Your List

The night before the party, you might want to write yourself a list of jobs to do, as well as items to take with you.

Amongst the most common items people forget are rubbish bags, a cake knife, the party bags and matches!

Of course, you’ll also have to remember to everything home with you too!


And Finally…

Frozen Birthday Cake Ideas

Sending Out Your Invitations

Sending out Party Invitations should be straight forward, but you might need to consider a few things before sending them out.

For example, if your child’s party has been booked for the first week in September, then you’ll need to send them out (and get replies) in July. Leaving it until the week before the party, might result in disappointing ‘no, sorry I can’t make it’.

The more notice you give people the better your response will be.


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Well, there you have it folks, a brief but somewhat extensive list of things to think about when you’re organising a childs party.


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